How to get the Boss come to your (important) meeting

Summary of Article: Managing Important Meetings and Involving Sponsors

Understanding the Importance of Sponsors in Meetings:
Meetings such as project kickoffs, product reviews, and important checkpoints require the presence of sponsors to ensure the right direction and to gain their approval. The absence of sponsors could indicate the project's low priority or that it might be headed in the wrong direction, which can have severe consequences.

Encouraging Sponsor Attendance:
Securing a sponsor's time can be challenging due to their busy schedules. It's essential to invite them through various means without being pushy and to be open to negotiation regarding their availability. Positive attitudes and flexible scheduling can help in gaining their presence.

Effective Meeting Preparation:
Preparation involves creating visual aids, providing clear options for decisions, and seeking support from other managers. Ensuring that the visual context is understandable and that the boss has a decision to make will facilitate a more effective meeting.

Conducting the Presentation:
The presentation should be concise and take place in a convenient location. Using terms familiar to the boss and having support from other managers can help set the context. It is crucial to clarify the meeting's goal, which should not be seen as imposing additional costs but rather as seeking the boss's expertise.

Meeting Conclusion and Follow-up:
End the meeting on a positive note after discussing crucial points and getting the boss's full opinion. A recapitulative email should be sent as a commitment proof. The meeting's goal can vary; some aim to share work and seek feedback, while others seek information from the boss. Understanding and focusing on the boss's needs is key, but it's also vital to be well-prepared and to prioritize the meeting's objectives.

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